Need to Write a Job Offer Letter? I’ve Got You Covered [+ Free Template & Examples]
By Rana Bano
You’ve just wrapped up all those interviews, and now you’ve found the perfect candidate. Next up? Offering them the job. But there’s one last thing standing in your way — writing the job offer letter.
I know how tricky it can feel. You want it to hit the right tone. But, between the legal speak and making sure every detail is perfect, it can quickly become overwhelming.
That’s where a job offer letter comes in handy. In this post, I’ll walk you through different job offer letter examples for all kinds of roles and industries. Plus, I’ll share a free template to get you going.
Let’s dive in!
Table of Contents
What is a job offer letter?
A job offer letter is a formal document from an employer to a candidate, outlining the key details of a job offer.
It typically includes the job title, salary, benefits, joining date, and employment terms. It also confirms the verbal offer and ensures both parties are clear on expectations, protecting against future misunderstandings.
What is included in an offer letter?
Your offer letter should have all the information needed for your candidate to make an informed decision.
When I’ve received offer letters, I’ve always appreciated when all of the factors I need to consider are easy to find in one place.
When writing a job offer letter, I recommend including the following details.
Employer Information
Begin by making sure the candidate knows exactly who the offer is coming from.
The company name, address, email, and phone number should be clearly listed. There should be no confusion about who the candidate will be working for and how to contact them if needed.
Role Information
Next, outline the details of the position being offered. This includes the job title, employment type, company name, and the proposed start date. The candidate should know what role they’re stepping into and when they’ll be expected to start.
Compensation
Clarity around pay is critical. Include the base salary or hourly wage, as well as the pay period (whether weekly, bi-weekly, or monthly). This way, there are no surprises regarding how and when they’ll be compensated.
Benefits
The offer letter also outlines key benefits like paid time off (PTO), health insurance, and retirement plans. You want the candidate to clearly understand the full compensation package, not just the salary.
When I’ve received offer letters in the past, understanding the benefits has helped me make informed decisions. If the salary is lower than my expectations, I could be swayed by a stellar PTO package or affordable insurance.
Job Expectations
Provide a brief overview of the job responsibilities and …read more
Source:: HubSpot Blog
